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How does the Business Card Ordering system work?
The Business Card Ordering system has been
set up with the user in mind. That user can be you as the
printer, your client who wants new Business cards, or your
clients authoriser, who's job it is to check all new Business
Card requests from other employees.
BCO is set up in such a fashion so that each
off these distinct groups of people can access their own tailor
made section of the system, with the printer section having
ultimate control over the access of the other two groups.
The diagram below details the process involved
with passing a request for new orders through BCO.
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System
flow Diagram - How it all works... |
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A 1. George
of Company One wants a new set of Business
Cards. He knows that Head Office have set
up a BCO link with your company, and that
he can order online by going
to your website.
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Your clients access BCO, add their own orders
which are then approved. You are advised by Email...
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| A 2.
George goes to your
website, clicks the link
BCO have supplied to you and enters his company
Username & Password (which you have set
up). George is allowed entry, and is
shown the options available to him. |
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| A 5.
Email sent to George
confirming his order has been accepted and
passed to you for completion. |
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A 3. George
Chooses his options and adds his details (such
as, email, phone and fax) to a form. When
he is satisfied, he clicks 'view'. His details
are automatically shown on a graphic of the
Business Card. If George is satisfied he clicks
'submit' and the card order is add to the
BCO system. An email is sent to the appropriate
approver.
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A 4. Carol,
who is Company One's approve of Business Card
Orders, gets an email to say that George wants
new Cards. She clicks the link in the email,
which takes her to a login screen where she
adds her Username and Password. Carol
is allowed access to George's order and others
that are allocated to her. She checks the
order is correct , then clicks 'Submit' The
order is Confirmed.
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| A 5.
You receive email
advising that you have a new Business card
Order in BCO. |
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| B 1. You
receive email sent to you (Part A
5, above). This informs
you that you have receive a new order for
Business cards. You go to www.businesscardordering.co.uk
and login. |
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You have received an email advising you of a new
BCO order. You access the system and retrieve the
details. You can also perform a myriad of other
tasks such as performing reports, adding new clients
and changing your website colour scheme.... |
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B 2. You
are given access to the site and see a list
of important messages from us. You
go to your 'Orders' section where all new
orders are shown. These new orders include
the one recently submitted by George
and approved by Carol.
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| B 3.
You can create a
file which can be exported from BCO, by clicking
the link at the bottom of the page. This can
then be imported into other packages such
as MS Excel and Quark Express. You
may also create lists of orders based upon
the date, Customer name and Order Status. |
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| B 5.
Order completed and job
well done, that was rather painless wasn't
it.... |
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| B 4. You
process the Business Card order in your usual
manner. This time however there is no need
to go back and forth between yourself and
your customer with proofs of each order. The
onus is on your client to provide You with
correct information initially. Once the order
has been completed, You can change the status
of orders so that your client can follow their
progress. |
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